{"id":173,"date":"2020-02-17T16:33:53","date_gmt":"2020-02-17T15:33:53","guid":{"rendered":"https:\/\/help.metashare.com\/metashare-help-faq-what-does-metashare-do-when-creating-workspaces\/"},"modified":"2025-01-09T15:27:38","modified_gmt":"2025-01-09T14:27:38","slug":"what-does-metashare-do-when-creating-workspaces","status":"publish","type":"page","link":"https:\/\/staging-help.metashare.com\/en\/metashare\/faq\/workspaces\/what-does-metashare-do-when-creating-workspaces\/","title":{"rendered":"What does MetaShare do when creating workspaces?"},"content":{"rendered":"\n

When you create a MetaShare workspace<\/a>, these are the steps that automatically are done by MetaShare’s provisioning engine:<\/p>\n\n\n\n

    \n
  1. A SharePoint site collection is created, based on SharePoint\u2019s “Team site” template, with these settings applied:\n\n\n
      \n
    1. if the workspace’s workspace configuration is defined to use a “Site template”, the corresponding site template will be applied to the site<\/li>\n\n\n\n
    2. the site’s default language is set to the “Default language” setting of the workspace’s workspace configuration<\/li>\n\n\n\n
    3. the site’s regional settings’ “Locale” is set to the “Regional settings” of the workspace’s workspace configuration<\/li>\n\n\n\n
    4. the site’s regional settings’ “Time zone” is set to the value in the workspace creation form’s “Time zone” field<\/li>\n\n\n\n
    5. the site’s URL is set to the value of the workspace creation form’s “SharePoint URL” field<\/li>\n\n\n\n
    6. the site\u2019s “Title” is set to the value of the workspace creation form’s “Name” field (if the workspace’s name later is modified<\/a>, the site’s title will be updated accordingly)<\/li>\n<\/ol>\n<\/li>\n\n\n\n
    7. All custom workspace metadata, in the workspace creation form<\/a>, are saved as page properties on the site’s default page.<\/li>\n\n\n\n
    8. A custom permission level called \u201cAdministrate\u201d is created in the workspace and the site\u2019s “Owners group” is assigned this permission.<\/li>\n\n\n\n
    9. The person that creates the workspace is added to the workspace\u2019s “Owners group”.<\/li>\n\n\n\n
    10. The site’s “Owners group” will be set as the group owner of the site’s 3 built-in SharePoint groups (Owners, Members & Visitors), only making it possible for the workspace’s owners to manage group memberships.<\/li>\n\n\n\n
    11. The workspace’s document library is defined to use content type(s) and the content types, defined in the workspace\u2019s configuration<\/a>, are added to the workspace\u2019s document library (if new content types later are added to the workspace’s configuration, these will automatically also be attached to the workspace’s document library).<\/li>\n\n\n\n
    12. The workspace’s document library’s versioning setting is set to “Create major and minor (draft) versions”.<\/li>\n\n\n\n
    13. When the workspace creation is completed an e-mail is sent to the user that created the workspace, with a direct link to the MetaShare workspace:
      \"Workspace<\/li>\n\n\n\n
    14. Once SharePoint search has crawled and indexed the newly created workspace it will appear in the list of workspaces, in MetaShare’s start page<\/a>, for the users that have access to it.<\/li>\n\n\n\n
    15. When users open the workspace, it will now have the filters, columns and suggested templates\/document types, as defined by the workspace\u2019s configuration.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

      When you create a MetaShare workspace, these are the steps that automatically are done by MetaShare’s provisioning engine:<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":10729,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":{"0":"post-173","1":"page","2":"type-page","3":"status-publish","5":"no-featured-image-padding"},"_links":{"self":[{"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/pages\/173","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/comments?post=173"}],"version-history":[{"count":16,"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/pages\/173\/revisions"}],"predecessor-version":[{"id":11670,"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/pages\/173\/revisions\/11670"}],"up":[{"embeddable":true,"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/pages\/10729"}],"wp:attachment":[{"href":"https:\/\/staging-help.metashare.com\/en\/wp-json\/wp\/v2\/media?parent=173"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}